TDS Custom Construction, Inc. has an immediate job opening for our Accounting & Office Manager position. This position is an 80-100%, hourly, long-term employment opportunity that fills a vital role in day-to-day business operations. The TDS Accounting & Office Manager reports directly to the President and General Manager and works collaboratively with the TDS team.

We are seeking an enthusiastic, driven, and confident individual to assist in all tasks related to running a design/build remodeling and construction company. The right candidate will have extensive bookkeeping experience using Quickbooks and take great pride in their work and relationships with clients and coworkers alike.

In business since 1985, TDS is a full-service residential design-build contractor specializing in remodeling, historic restoration, and new construction with an emphasis on energy-efficiency. We are a well-established company located on the near east side of Madison, Wisconsin. Our office is clean, modern, and has easy access to Madison’s bike paths. We offer a full range of benefits; competitive industry wage, paid vacation, paid holidays, health insurance, 401K retirement plan, and profit sharing.

Required Skills:

  • Mastery of Quickbooks
  • Command of G Suite and Microsoft Office Suite
  • Competence, confidentiality, integrity, and credibility
  • Strong professional verbal and written communication skills
  • Exceptional interpersonal skills
  • Self-motivated with a high level of organization and attention to detail

Education & Experience:

  • 4-year degree preferred
  • Bookkeeping: Minimum of 3 years
  • Office Management: Minimum of 3 years

Accounting Responsibilities:

  • Perform accounts receivable functions including billing, processing of invoices, and record keeping within Quickbooks
  • Perform accounts payable accounting functions
  • Receive and process vendor and subcontractor invoices
  • Perform bi-weekly payroll, including all required wage reporting and taxes
  • Job cost all invoices to be paid with General Manager, print approved checks and prepare for signature
  • Receive checks and prepare deposit slips and add information to Quickbooks
  • Reconcile receipts and credit card charges
  • End of the year 1099 preparation for trade partners and vendors

Company Responsibilities:

  • Maintain a professional image and demonstrate integrity and confidentiality
  • Continually enhance personal and professional development
  • Maintain positive client, employee, and public relations
  • Help oversee and organize company outing and events
  • Participate in weekly staff meetings
  • Monitor overhead costs to reduce wasteful spending
  • Maintain HR record keeping and responsibilities
  • Maintain company handbook and update policies as needed

Office & Administrative Responsibilities:

  • Maintain current vendors and trade partners documentation
  • Maintain and keep current, all licenses, association dues, and other fees
  • Prepare and maintain monthly reports; balance sheets, income statements, and budgets
  • Prepare and assist with annual company budget
  • Maintain depreciation records
  • Track work in progress and maintain WIP report with General Manager
  • Monitor general liability, auto, worker’s compensation, and health insurance policies. Handle insurance audits, get proposals for policy renewals and maintain all insurance needs
  • Provide administrative assistance to the General Manager and staff
  • Greet visitors and callers, direct accordingly
  • Implement and update written office policies and procedures
  • Oversee office inventory and acquisition of office supplies
  • Collect and route incoming mail and deliveries on a daily basis

Salary & Benefits:

  • Based on experience.
  • We offer a competitive salary, generous paid holidays and time off, medical coverage, and retirement plan.

Send cover letter, resume, and references to: Ben Blodgett, General Manager, at info@tdscustomconstruction.com